Paper Preparation

1. All manuscripts must be in English.

2. The paper must be no longer than four (4) pages. It may be shorter, but papers with pages in excess of four will be rejected without review.

3. To achieve the best viewing experience both for the proceedings and the CD-ROM, we strongly encourage to use Times-Roman font (the LaTeX style file as well as the Word template files use Times-Roman). In addition, this will give the proceedings a more uniform look.

4. If the paper is typeset using LaTeX, please download the style file spconf.sty that produces the proper format. If you are using an old version of LaTeX you might need to download spconf2.sty, a different version of the style file.

5. If your paper is written using Microsoft Word, template files for Microsoft Word97 and Microsoft Word95/6.0 are available. Both produce the proper format.

6. To be included in the Proceedings, the paper must be in the following format:

   1. Single-spaced
   2. Two (2) columns
   3. Printed or typed in black ink
   4. No smaller than nine (9) point type font throughout the paper, including figure captions. In nine point type font, capital letters are 2 mm high.

7. Number the pages (1...4) in light erasable lead pencil at the extreme top right of each page. Write in small characters so that the page number will not overlap the text region of the page. This is necessary, since the page number must vanish before scanning your paper for the (hard-copy) proceedings.

8. Any text or other material outside the following margins will not be printed:

   1. All text and figures must be contained in a 175 mm x 226 mm (6.9 inch x 8.9 inch) image area.
   2. The left margin has to be 19 mm (.75 inch).
   3. The top margin has to be 25 mm (1.0 inch).
   4. Center each page within this image area in a two-column format.
   5. Follow the style of the sample paper that is included with regard to title, authors, addresses, abstract, heading, and subheadings. Page numbers, session numbers, and conference identification will be inserted when the paper is included in the proceedings.

9. Print the paper on 8.5 inch x 11 inch (216 mm x 280 mm) white paper or A4 white paper, following the exact margins described in this kit. These margins are the same as on the enclosed sample paper. The sample paper provides an example of how the paper should look.

10. The first page should have the paper title, author(s), and affiliation(s) centered on the page across both columns. The remainder of the text must be in the two-column format, staying within the indicated image area.

Additional Instructions

1. The use of a dot-matrix printer is strongly discouraged, but if this is the only option, print out an enlarged image of your paper and then photo-reduce it to the proper size.

2. I Print half-tone figures either as part of the paper or attach an original figure at the appropriate place. Please: Use wax or a glue stick if such a procedure is necessary. All 6 copies of your manuscript should contain original photographs (glued on) where appropriate.

3. For 9-point type font, there should be no more than 3.2 lines/cm (8 lines/inch) vertically. This is a minimum spacing; 2.75 lines/cm (7 lines/inch) will make the paper much more readable. Larger type sizes require correspondingly larger vertical spacing.

4. Paper Title - The paper title has to appear in capital letters, boldface if possible, centered across the top of the two columns on the first page as indicated above.

5. Authors' Name(s) - The authors' name(s) and affiliation(s) appear below the title in capital and lower case letters. If space permits include a mailing address here. The template in the Author's Kit indicates the image area where the title and author information should go. These items need not be strictly confined to the number of lines indicated; papers with multiple authors and affiliations, for example, may require two or more lines for this information. However, the placement of the title should be immediately below the top line.

6. Abstract - Each paper should contain an abstract of about 100-150 words that appears at the beginning of the paper. The same text will be used for the Conference Guide abstract which has to be submitted electronically along with Paper Cover Sheet.

7. Major Headings - Major headings appear in capital letters, bold face if possible, centered in the column. Examples of the various levels of headings are included in the sample paper.

8. Sub Headings - Sub headings appear in capital and lower case, either underlined or in boldface. They start at the left margin on a separate line.

9. Sub-Sub Headings - Sub-sub headings appear in capital and lower case, indented like a paragraph and on a separate line. They may be underlined or in italics.

10. References - List and number all references at the end of the paper. The references can be numbered in alphabetic order or in order of appearance in the document. When referring to them in the text, type the corresponding reference number in square brackets as shown at the end of this sentence [1].

    [1] D. E. Ingalls, "An Important Paper," IEEE Trans. ASSP, vol. ASSP-36, pp. 1932-1948, 1988.

11. Illustrations - Illustrations must appear within the designated margins, and must be furnished positioned within the paper. They may span the two columns. If possible, position illustrations at the tops of columns, rather than in the middle or at the bottom. Caption and number every illustration. All half-tone illustrations must be clear black and white prints. Line drawings may be made in black ink on white paper. Do not use any colors in illustrations.

12. WWW URL links - Authors are encouraged include the WWW URL address in the paper and/or abstract to refer to any online information related to the paper, like accompanied audio/video files, links of relevant publications and demos. The URL link information allows authors to share proper and updated information with (re)viewers.

13. Layout Specifications - Authors should submit up to four (4) 216 mm wide x 280 mm high (8-1/2" x 11") pages that will be printed exactly as received, without any reduction. A4-size paper is also acceptable for submission; keep the top and left margins as specified. Detailed size specifications for the layout are given below.

14. It is important that the printer produces clean, high-quality output, since there will be no sharpness-enhancing reduction of the hard-copy provided. If a suitable printer is not available, authors can type or print the paper at a larger size and reduce it on a photocopying machine to the specified dimensions.

15. All material (text and illustrations) must appear within a 175 mm wide x 226 mm high (6.9" x 8.9") area. Nothing outside this area will be printed. The upper left corner of this bounding box should be 19 mm (3/4") from the left-hand and right-hand edges and 25 mm (1") from the top and bottom of the paper. These margins are shown on the attached template.

16. Indicate the order of the pages by numbering them at the top right, using light erasable lead pencil. Do not make any other marks outside of the specified borders.

17. Text should appear in two columns, each 83 mm wide with 8 mm space between columns. On the first page, the top 50 mm (2") of both columns is reserved for the title, author(s), and affiliation(s). These items should be centered across both columns, starting at 25 mm (1") from the top of the paper, as shown in the examples. The abstract should appear at the top of the left-hand column of text, about 12 mm (1/2") below the title area and no more than 80 mm (3-1/8") in length. Leave 12 mm (1/2") space between the end of the abstract and the beginning of the main text.

18. On the second and subsequent pages, the text or illustrations begin at the top of the page.

Last Update:  February 4, 1999         Ingo Höntsch